Document required registering a company in India

Document required registering a company in India

Company registration is the process of registering a company online with 2 Shareholder and 2 Directors, where we prepare and file required documents through specific forms with Ministry of Corporate Affairs (“MCA”) (www.mca.gov.in).

All the companies are registered under the MCA, registered by the Central Registration Centre (“CRC”) an initiative of MCA in Government Process Re-engineering (GPR) with the specific objective of providing speedy incorporation related services in line with global best practices.

Company registration is most required and requested procedure all over the internet. As online company registration in India is possible, there are some necessary steps that need to be followed and some documents which are required and essential to be collected before applying for Company Incorporation.

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It is easier to do the registration more easily if you know the process and things you need for this process.

So, let us first dig into the documents required for online company registration

Documents/ Information needed for company registration are

• PAN Card of the proposed Shareholder and Director in case the applicant is Resident in India,
• In case where the applicant is Foreign national, Passport copy (Notarized and Apostilled in their home country) is needed,
• Address Proof of the Proposed Shareholder and Director (Aadhar card/ Voter Id/ Driving License if the applicant is Resident and Bank Statement/ Credit Card Statement/ Utility Bill in case applicant is Foreign National), and
• Passport Size Photo of the applicants who are shareholders and Directors in the proposed Private Limited Company and
• Copy of Lease Agreement if the Registered Address of the company is on lease or proof of Ownership if the premise is owned.
• Director Identification Number (DIN) of all the directors.
• Digital Signatures (DSC) for all the subscribers and one Director in case subscribers and directors are different persons
• Proposed Shareholders/ Promoters

Private Company: There must be Minimum 2 and Maximum 200 Shareholders (excluding employees and former employee who are shareholders).

Public Company: There must be Minimum 7 and there is no limit for maximum number of Shareholders.

Private Company: There must be Minimum 2 and Maximum 200 Shareholders (excluding employees and former employee who are shareholders).

Public Company: There must be Minimum 7 and there is no limit for maximum number of Shareholders.

• Directors

Private Company: There must be Minimum 2 Directors and maximum limit upto 15 Directors and no Maximum limit in case of Sec 8 companies.

Public Company: There must be Minimum 3 and no Maximum limit is prescribed.

• Company name: Selection of Company name is important and it should be as per name guidelines prescribed under Companies Act 2013.

Please take note that these are preliminary documents to process of registration of a company in India. Based upon these documents, further documentation like Declarations are prepared for signature.

Also, MCA has introduced new e-Form AGILE for the purpose of Application for registration under the Goods and Services Tax Identification Number (GSTIN), Employees State Insurance Corporation (ESIC) registration and Employee’s Provident Fund Organization (EPFO) registration, but this does not mean that you are required to apply GST/EPFO/ESIC at the time of incorporation only; as you get an option to select “NO” in case you wish to apply for GST/EPFO/ESIC later.

All the eforms submitted at Ministry of Corporate Affairs (MCA) in relation to incorporation of Company are filed online at http://www.mca.gov.in. And it is important to digitally sign the forms and then upload.

Generally various agencies like SIFY, eMudhra issues Digital Signature in etoken form in USB after completing KYC verification including Mobile and Video verification. Digital Signatures once issued are valid for around 1 or 2 years from the date of issue.

Class II DSC are also useful while filing Income tax Returns

After submission of relevant forms CRC will scrutinize the form and send the confirmation through email mentioning the status of the application and for the incorporation of the company. If you follow each and every step carefully then it is not that typical.